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Fundraising

Use Fundraising AI (Without Losing the Personal Touch)

by Ron Haas
November 4, 2024

Let’s talk about how to make AI your friend in ministry fundraising. Here’s some practical tips to help you connect with your donors while saving time.

First Things First: AI Is Your Writing Buddy

Think of AI as your enthusiastic assistant who’s read every fundraising book out there but needs your guidance on the heart and soul of your ministry. It’s great at making your writing shine, but you’re still the one leading with God’s vision.

Super Practical AI Prompts You Can Use Today

For Your Next Fundraising Letter

Try this prompt:

Write a warm fundraising letter for our Christian food bank ministry. Include:

  • A story about Sarah, a single mom we helped last month with groceries and prayer
  • Reference Matthew 25:35 naturally in the text
  • Mention that $50 feeds a family for a week
  • End with a clear but gentle ask

Tone: Compassionate and hopeful

Length: About 400 words

For Monthly Donor Thank Yous

Here’s a winning prompt:

Write a thank you email to our monthly donors who give $30/month to support our youth ministry. Include:

How their faithful giving helped us take 50 teens to summer camp

  • A quick story about one teen who got baptized
  • Make it feel personal but not overly emotional
  • Keep it short and sweet (150 words)
  • Write like you’re sending a grateful note to a friend

For Impact Updates

Try this approach:

  • Create a ministry impact update for our email newsletter. Include:
  • 3 bullet points of what we did this month (served 200 meals, held 4 Bible studies, helped 15 families with rent)
  • A short praise report about answered prayer
  • A specific prayer request for next month
  • Bible verse that fits naturally

Style: Casual and joyful

Quick Tips to Keep It Real

Do This ✅

  • Feed AI specific details about your ministry’s personality
  • Give it real stories and numbers to work with
  • Let it help with the writing structure, but you add the heart
  • Use it to create different versions for different donor groups (first-timers vs. long-time supporters)

Skip This ❌

  • Avoid using AI for one-on-one donor conversations
  • Don’t use language just because it sounds “spiritual”
  • Skip the corporate-speak (nobody wants to read about “optimizing donor engagement”)

Making AI Work Better for You

  1. Keep It Personal Instead of: “Write a fundraising letter” Try: “Write a fundraising letter like you’re telling a friend about our ministry’s biggest need right now”
  2. Add Your Flavor Give AI examples of words and phrases you actually use in your ministry. If you say “family” tell AI that!
  3. Real Stories Work Best Feed AI specific stories:

Quick Fixes When AI Gets Too Formal

If AI writes: “We humbly request your generous contribution to facilitate our ongoing ministry initiatives…”

Ask it to rewrite like this: “Write that again like you’re talking to a friend over coffee.”

Remember This!

  • AI is great at organizing your thoughts and making writing flow
  • BUT you know your ministry and your people best
  • When in doubt, make it sound more like a conversation and less formal.
  • Keep stories real and specific
  • Let your ministry’s personality shine through

The bottom line? AI is like having a super-helpful volunteer who’s great with words but needs your guidance on the heart of your ministry. Use it to save time on writing so you can spend more time actually ministering to people!

Ron Haas has served the Lord as a pastor, the vice president of advancement of a Bible college, a Christian foundation director, a board member and a fundraising consultant. He’s authored three books: Ask for a Fish – Bold Faith-Based Fundraising, Simply Share – Bold, Grace-Based Giving, and Keep on Asking – Bold, Spirit-Led Fundraising. He regularly presents fundraising workshops at ministry conferences and has written fundraising articles for  Christian Leadership Alliance’s Outcomes magazine.

Major Donors, Donation Approach, Donor Relations

Bottom of the Ninth: How One College Pulled the Ultimate Comeback!

by Pat McLaughlin
November 4, 2024

Baseball fans live for those magical moments – bottom of the 9th, down by a few runs, bases empty, and somehow your team strings together a rally that brings the crowd to their feet! Every pitch matters. Every at-bat could make or break the game. One swing could be the difference between celebration and heartbreak.

We just witnessed one of these clutch performances with one of our Christian College clients. Picture this: I get an email from the president that reads like a manager’s nightmare scenario: “Pat, great gameplan, but here’s the situation – we need $2.4-$2.8 million in 120 days, including scholarship commitments. Season ends June 30th.”

“Hold up, Coach,” I replied. “Are you telling me if we don’t hit this number out of the park, the board might have to shut down the program next semester?”

His response? A simple “YEP!”

At TTG, we’ve got a saying that would make any baseball player proud: “Pray like it’s all up to God… hustle like you’re running out an infield single.” Just like you need both talent AND practice to win games, James teaches us that faith without works is dead. This wasn’t about building a fancy new stadium – this was about keeping the team on the field. And just like fans rally behind a team fighting for playoff survival, donors respond to that kind of urgency.

I laid out our lineup card to the president: “You’re our cleanup hitter here. You need to be in the field with me, making contact with donors!” He didn’t hesitate – “Put me in, coach!” He signed off on every play in our strategy, and we started our ninth-inning rally.

Our Gameplan:

  • Scout our “Top 10/Next 20” heavy hitters, plus a farm system of 50 promising prospects
  • Craft custom pitches for each potential donor with specific ask amounts
  • Get face time with donors – no pitching via mail (That’s like trying to win a game with only bunts – 1-5% success rate vs. 80-85% when you swing for the fences in person)
  • Build an all-star team of board members, faculty, and staff who could help us connect with donors
  • Draft a power-hitting Chief Development Officer who could drive in major gifts

Just like the World Series trophy isn’t won by one player, this became a true team effort. The president even installed countdown clocks around campus for the final 30-day stretch – like having the scoreboard lighting up those final crucial innings.

And guess what? WALK-OFF GRAND SLAM! We didn’t just hit our target of $2.4-2.8 million – we crushed it with $3.2 million! Plus, we added not one but TWO stewardship officers and a development dream team. It was like watching a rookie hit a game-winning homer in Game 7 of the World Series – a miracle I’ve been blessed to witness with clients worldwide since I stepped up to the fundraising plate in 1981.

Want to stage your own comeback? You’ll need a clear gameplan, specific targets, a committed roster from the board to the bullpen, a president who’s ready to step up to the plate, and that World Series-level intensity. If you’re down late in the game here in 2024, let us help you draw up the perfect rally strategy!

About the Author: Pat McLaughlin;

President/Founder – Pat started The Timothy Group in 1990 to serve Christian ministries as they raise money to advance their missions. TTG has assisted more 2,100 Christian organizations around the world with capital, annual, and endowment campaigns. More than 25,000 of Pat’s books, Major Donor Game Plan, The C Factor: The Common Cure for your Capital Campaign Conundrums, and Haggai & Friends have helped fundraisers understand the art and science of major donor engagement. Pat makes more than one hundred major donor visits annually and provides counsel to multiple capital campaigns.

The image shows two people shaking hands against a bright blue background. White text above the handshake reads, "A Donor Handshake," and below it says, "or a Hug?" To the right, the biblical reference "Luke 7: 37-38" is also in white text. The image implies a question about the nature of donor relationships, encouraging a deeper connection than a formal exchange.
Fundraising Verse of the Week

A Donor Handshake or a Hug?

by Ron Haas
October 31, 2024

“A woman in that town who lived a sinful life learned that Jesus was eating at the Pharisee’s house, so she came there with an alabaster jar of perfume. As she stood behind him at his feet weeping, she began to wet his feet with her tears. Then she wiped them with her hair, kissed them and poured perfume on them.” (Luke 7:37-38)

Simon, one of the Pharisees, invited Jesus to his home for dinner. A sinful woman learned Jesus was there and came to worship him. Overwhelmed by his presence, she began to cry as she poured an expensive bottle of perfume on his feet and wiped them with her hair. Simon was appalled at her display of love for Jesus, and that Jesus would allow her to touch him. Jesus knew Simon’s thoughts and taught a parable about two people who owed money they couldn’t repay. One owed a lot, the second owed a little, but the moneylender graciously forgave both debts.

Jesus turned the question toward Simon, “Who loved the moneylender more?” Simon got the point. Those who have been forgiven much, love much; those who have been forgiven little, love little. Simon had not offered to wash his feet, but the woman washed his feet with her tears. Donors who have been greatly impacted by your ministry tend to respond generously. How do you recognize how much your donors love your mission? Let’s apply Gary Chapman’s five love languages to donor relationships.

Words of Affirmation
Kevin, the executive director, was under fire for a biblical stand his ministry took. When the controversy hit the media, Jeff, his key major donor immediately texted to encourage Kevin. Texts turned to phone calls and then to meetings. Jeff ultimately backed up his words with a substantial gift.

Quality Time
We strive to spend quality time with our donors. One indicator your donors value your friendship is when they offer to spend quality time with you.

Acts of Service
The contrast between Simon and this woman was stark. She loved Jesus and wanted to serve him in humility. When donors volunteer to serve in meaningful ways, they love your ministry.

Receiving Gifts
This woman poured out an expensive bottle of perfume on Jesus’ feet. Some would see it as a waste, she saw it as worship. Jesus taught, “Where your treasure is, there is where your heart is also” (Matt. 6:21). When people love your ministry, they give liberally. The opposite is also true.

Physical Touch
Simon didn’t offer a servant to wash Jesus’ feet, but this woman cried on them, wiped his feet with her hair, and kissed them. It’s the glaring difference between a donor handshake and a hug. We desire our major donors to embrace our vision and mission, but some just want to hold us at arm’s length.

Think About This: Everyone’s love language is different. If you give gifts to a donor who’s love language is words of affirmation, you are not connecting to their heart. Know your major donors intimately so you can speak his or her love language.

Response: Father, please help me love my major donors with sincerity. Help me discern when they are ready for a significant ask.

Ron Haas has served the Lord as a pastor, the vice president of advancement of a Bible college, a Christian foundation director, a board member and a fundraising consultant. He’s authored three books: Ask for a Fish – Bold Faith-Based Fundraising, Simply Share – Bold, Grace-Based Giving, and Keep on Asking – Bold, Spirit-Led Fundraising. He regularly presents fundraising workshops at ministry conferences and has written fundraising articles for  Christian Leadership Alliance’s Outcomes magazine.

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